The Creditor Details - Maintain a creditor screen allows you to make changes to a creditor.

This screen displays the following information:

1. Details for each creditor, including:
   • Creditor Code.
   • Bank Account No
   • Creditor Name.
   • Branch No.
   • Bank / Branch Name.
   • Statement Reference.
   • Item Limit.
   • Pay Alert Details (via the Pay Alert button)
   • Status.

N.B. The Creditor Account Number, Creditor Name and Item Limit can be amended.  If a Creditor Code requires amendment, the creditor has to be deleted and recaptured. (The Select All option does not apply to the single creditor selection).

The following actions can be performed:

The Select All button allows you to select all the creditors by clicking on the checkbox.   A tick will be displayed in the box to show the selection, e.g., . To de-select, click on the box again and the tick will disappear.

The Search button allows you to search for an item according to the selected criterion.

The Import button allows you to import selected Creditor details to your hard drive. Click here for information on the Import procedure.

The Export button allows you to export selected Creditor details so that they may be imported into another supported software package for data manipulation, e.g., Excel. Click here for information on the Export procedure.

The Print button allows you to print selected Creditor details.

The Create button allows you to create a new creditor.

The Modify button allows you to make changes to a preloaded creditor. This can only be actioned if the Creditor code has been authorised to change and the status reflects validated change.

The Delete button allows you to delete a creditor.

The History button provides details of the last three payments made to a selected creditor.

The Authorise Change button allows you to "unlock" a creditor so that changes can be made. The Authorise Change button can only be actioned if the status reflects "Verified".

The Audit Report button allows you to print the audit report so that the Creditor details can be audited.

The Verify button allows you to "lock" a creditor's details. The Verify button can only be actioned if the Creditor status reflects "Audit Change".

The Back button will take you back to the Creditor Details - Selection screen.

Click here to view the Process flow.